Caregiver and home health aide certification tracking.

Medicare-certified home health agencies work under 42 CFR 484.80. A home health aide must complete at least 75 hours of training and pass a competency evaluation, must receive at least 12 hours of in-service training in each 12-month period, and must complete another training program after 24 consecutive months without furnishing services, so an aide returning from a long absence is not automatically cleared to work. State surveyors check the in-service hours aide by aide, and the 12-month period runs per aide, not per calendar year.

Around that sit the staggered cycles. CPR cards are issued for two years. TB screening runs on state rules and agency policy, commonly annual. Aide certifications and registry listings renew on cycles set by each state, and background checks are repeated on the state's schedule. Dementia and other specialty training may be a one-time or a recurring requirement depending on the state and the client population. An agency with three branches and sixty aides has several hundred dates in play at once, and no two aides share a schedule.

The practical problem is that the aides are never in the office. Files sit at the branch, aides work in clients' homes, and a survey deficiency for a lapsed record is both avoidable and expensive. CertKeeper keeps every aide's requirements on one countdown, reminds the agency and the aide before a date, and produces the compliance report the surveyor asks for, filtered by branch or by aide.

This is not legal advice. The rules above were checked against the sources listed when this page was written; your state, your county, and your contracts may add more.